Summary of the Position

Working under the guidance of the Senior Finance and Operations Manager, the Sr. Finance Officer is responsible for the day-to-day finance and accounting functions of USP Pakistan.  S/he will be responsible for accounts payable functions including processing payroll, processing of invoices, expenditures monitoring and financial reporting, bank reconciliation and accounts analysis, tax returns according to local statutory requirements and budget monitoring. S/he will also be responsible for auditing financial information, compiling and submitting reports to Global Finance at Headquarters. As a key member of the PQM+ Pakistan Operations team, the Senior Finance Officer will ensure timeliness and accuracy of financial transactions and use sound judgment in assuring all costs are reasonable and in compliance with USP, donor, and local government policies and regulations. 

Roles and Responsibilities

• Ensure transactions are properly recorded and reported using appropriate accounting software system and maintain all computerized accounting systems and records.
• Ensure each payment has the relevant supporting document/s, payment documents are prepared accurately, and processed in timely manner.
• Complete the month-end close process in close coordination with Senior Finance and Operations Manager, including preparation of account reconciliations, journal entries, and variance analyses and submit package to Global Finance at HQ in timely manner.
• Prepare/Review expense report ensure it is prepared accurately and in line with the applicable policy and procedure, and it is settled in timely manner.
• Handle petty cash in line with the applicable policy and procedure, ensure relevant documents are in place, related payment/report is processed/prepared accurately and in timely manner, and replenishment is done in timely manner.
• Process returns and all other local tax obligations (including payroll tax, pension deduction and all other local statutory taxes) to the appropriate government agencies.
• Maintain proper documentation for relevant financial transactions including scanning and maintaining a comprehensive and efficient filling system.
• Process payroll and employee payments, update new hires and terminations in payroll system.
• Prepare monthly or quarterly cash/fund requests for meeting future spending needs.
• Train and provide support to staff, as needed, on donor and USP requirements.
• Manage timesheets of all office staff ensuring timely submission, approval, accuracy and filing.
• Prepare day to day VAT coupon usage report and maintain internal tracking of VAT-related expenses.
• Prepare GST Exemption Packages for submission to concerned authorities and follow-ups
• Support the annual work plan budgeting process and assist the development of proposal budget for new business opportunities.
• Review budget submitted by program staff for each upcoming activity, ensure accuracy, process for approval, and ensure appropriate advance/payment is made in timely manner.
• Track/monitor monthly expenditures against approved budget for all projects and cost centers
• Maintain all financial and accounting files and documents according to USP document management policies and procedures.
• Assist with the preparation and coordination of audit process.
• Perform other related tasks as required.

Basic Qualifications

• Bachelor’s degree in finance and/or accounting and/or local equivalent of chartered accountant certification
• A minimum 6-8 years progressive professional accounting and/or financial management experience, on a USAID or international donor funded project with a minimum of 4 years experience in similar role.
• Experience with computerized accounting package (experience with QuickBooks software preferred)

Preferred Qualifications

• Knowledge of applicable local and national rules and regulations, and policies governing financial and administrative processes
• Strong computer skills, experience with MS office required; expertise in Excel preferred.
• Meticulous attention to detail, as well as outstanding critical thinking and problem-solving skills
• Capacity for independent thinking and excellent analytical skills required.
• Demonstrated ability to work both independently and as a member of a team, show initiative, solve problems, prioritize and handle multiple tasks simultaneously, meet deadlines, and remain calm under pressure
• Hard working and attention to detail is essential.
• Excellent organizational, communication, and interpersonal skills.
• Self-management (i.e., motivation, dealing with pressure, adaptability) and the ability to project a professional, consistent image of confidence, integrity, honesty and competence.
• Proven ability to work in a team
• Fluency in national language and proficiency in written and oral English required.

Supervisory Responsibilities

None