About Company:

• RapidTack is a Research and Development (R&D) organization that deals with product research and development in the field of Robotics, Artificial Intelligence, Machine learning, and Software development.
• We aspire to develop products that will help in improving the human lifestyle—by bringing assistive machines and concepts into daily life.
• With a team of highly creative and enthusiastic tech experts, we are working on the state-of-the-art technologies and shedding light to the cutting-edge field of automation.

About the Role:

• An ideal candidate should be able to provide administrative assistance to the CEO.
• As an executive assistant, you will be responsible for conducting research, making presentations, prepare reports, arrange traveling and handle information requests.
• You will also perform duties related to clerical work, preparing correspondence, arranging conference calls, scheduling meetings, taking notes at meetings, and running reports.
• The ideal candidate should be able to handle the workload and should be able to work in a fast-paced environment.

Responsibilities:

• Duties include but are not limited to: Multiple diary management local and International travel coordination.
• Booking and arranging travel, transport and accommodation.
• Provide administrative assistance, such as composing and editing emails, draft memos and prepare communication on behalf of the CEO.
• Organizing events and conferences Reminding the manager/executive of important tasks and deadlines Typing, compiling and preparing reports, presentations and correspondence.
• Maintain the company’s records, reports, and documents.
• Organize meetings by scheduling, sending reminders when necessary.
• Make outgoing calls on behalf of CEO when required.
• Manage CEO’s day to day calendar, make appointments and prioritize sensitive matters.
• Coordinate travel arrangements and create trip itineraries.
• Manage social media pages related to CEO
• Works closely and effectively with the CEO to keep him well informed of upcoming, managing an extremely active calendar of appointments.
• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes of meetings.
• Receive and screen phone calls and redirect them when appropriate.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Handle confidential documents ensuring they remain secure.
• Prepare invoices or financial statements and provide assistance in bookkeeping.
• Maintain electronic and paper records ensuring information is organized and easily accessible.
•  Conduct research and prepare presentations or reports as assigned or required.
•  Provides a bridge for smooth communication between CEO office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Sense for the issues taking place in the environment and keeping the CEO updated.
• Keeping the Director updated about the recent updates like emails, letters and information of similar nature.
•  Keep and maintain an accurate record of papers and electronic correspondence on behalf of Director.
• Able to prepare all kind of documents, including Inter-office Memos, reports and presentations.
• Any other task assigned by the management.

Skills & Abilities:

• Proficiency in Windows, including MS Word, EXCEL and PowerPoint.
• Proficient in Google Docs, Google Sheets, Google Presentations and Google Calendar
• Multitasking
• Can to attitude
• Ability to Prioritize tasks
•  Ability to learn new software
• Ability to conduct research and present data in a well-written manner.
• Ability to work independently
• Excellent writing, editing, grammatical, organizational, and research skills.
• Excellent management, time-management, and problem-solving skills.
•  Monday.Com is a plus

Qualification Requirement:

• Master’s degree or equivalent experience with social sciences.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

Other Requirement:

• A good laptop with 2 hours battery backup
• A good pair of headphones
• Internet with backup internet
• Electricity backup (Ups/Generator/Others)
• Dedicated area/separate room for work

Office Timings:            

• Monday to Friday (11:00 AM to 08:00 PM)
•  Saturday (11:00 AM to 03:00 PM)

Compensation:

• Market competitive salary will be offered to the right candidates.